Administrative Assistant
Bakman Water Company Bakman Water Company Madera, CA Madera, CA Full-time Full-time $17 - $23 an hour $17 - $23 an hour 14 hours ago 14 hours ago 14 hours ago Project Assistant Video Inspection Specialists is seeking a full-time Project Assistant based in Madera, Ca.
The ideal candidate should be detail and task-oriented, have excellent communication skills, and be able to multitask while being a team player.
The Project Assistant is responsible for organized, timely, and accurate project administrative tasks including but not limited to; invoicing, collections, certified payroll, maintain purchase order system, ordering office supplies and supporting the project managers with project related administrative tasks.
The Project Assistant's role in our company provides excellent growth opportunities.
We believe that a great attitude and positive spirit are essential to having a productive work environment.
Prior experience maintaining accuracy along with some QuickBooks experience, will make the candidate the best fit.
If you enjoy a fast-paced, entrepreneurial, organic environment with a growing company, then we'd like to hear from you.
Key
Responsibilities:
Accurately process customer Invoices.
Processing Certified Payroll as required.
Communicate with customers to collect payment information via phone and email.
Accurate and timely processing of employee time records Process and maintain internal Purchase Order System Assist management with all functions of daily operations, including screening calls, processing expense reports, preparation of change orders, maintaining calendars and scheduling meetings.
Collect, process and file project documentation, Work Orders, Certified Payroll forms, Certificates of Insurance etc.
Support the Project Mangers as needed, for example making customer calls to confirm account or job details, helping to keep our internal Project Management system accurate and up to date.
Work collaboratively and coordinate with peers to deliver effective office operations.
Ensure office supply and product inventory are maintained.
The duties and responsibilities are intended to describe the general nature of the work being performed by this position.
This is not a complete listing and other duties will be assigned based on the needs of the business.
Qualifications:
Professional, proactive, self-starter, and organized.
Prior experience in an office support role (1-3 years).
Intermediate Quick Books, MS Excel, Word, and Outlook skills.
computer skills in MS Office to include Outlook, Excel, Word, Construction industry experience is highly desired.
However, we are willing to train for the right candidate.
Strong problem-solving skills.
Strong communication & customer service skills Strong attention to detail and follow-up Organized and proven ability to meet deadlines.
Ability to multi-task effectively Desire to learn and take on new tasks as needed.
About Video Inspection Specialists:
Initially founded in 1978, Video Inspection Specialists has served the Underground Infrastructure Industry for over forty years.
VIS was one of the first to bring the value of CCTV pipeline inspections to Municipalities, Pipeline Contractors, Consulting Engineers, and Utilities across California's Central Valley.
Today we have grown into a full-service pipeline cleaning and rehabilitation company.
Our get it done attitude and commitment to delivering unparalleled service and support continues to fuel our growth.
We work together to meet the needs of our customers.
We value our people and encourage their development.
Benefits:
Medical, Dental, Vision and Life Insurance Paid vacation, holiday, and sick days 401(k) with employer match Job Type:
Full Time Monday through Friday in our Madera, CA office.
Pay:
$17.
00 - $22.
00 Per Hour Job Type:
Full-time Pay:
$17.
00 - $23.
00 per hour
Benefits:
401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Vision insurance Schedule:
8 hour shift Ability to commute/relocate:
Madera, CA 93636:
Reliably commute or planning to relocate before starting work (Required) Education:
High school or equivalent (Preferred)
Experience:
Administrative:
1 year (Preferred) AP / AR:
1 year (Preferred) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
The ideal candidate should be detail and task-oriented, have excellent communication skills, and be able to multitask while being a team player.
The Project Assistant is responsible for organized, timely, and accurate project administrative tasks including but not limited to; invoicing, collections, certified payroll, maintain purchase order system, ordering office supplies and supporting the project managers with project related administrative tasks.
The Project Assistant's role in our company provides excellent growth opportunities.
We believe that a great attitude and positive spirit are essential to having a productive work environment.
Prior experience maintaining accuracy along with some QuickBooks experience, will make the candidate the best fit.
If you enjoy a fast-paced, entrepreneurial, organic environment with a growing company, then we'd like to hear from you.
Key
Responsibilities:
Accurately process customer Invoices.
Processing Certified Payroll as required.
Communicate with customers to collect payment information via phone and email.
Accurate and timely processing of employee time records Process and maintain internal Purchase Order System Assist management with all functions of daily operations, including screening calls, processing expense reports, preparation of change orders, maintaining calendars and scheduling meetings.
Collect, process and file project documentation, Work Orders, Certified Payroll forms, Certificates of Insurance etc.
Support the Project Mangers as needed, for example making customer calls to confirm account or job details, helping to keep our internal Project Management system accurate and up to date.
Work collaboratively and coordinate with peers to deliver effective office operations.
Ensure office supply and product inventory are maintained.
The duties and responsibilities are intended to describe the general nature of the work being performed by this position.
This is not a complete listing and other duties will be assigned based on the needs of the business.
Qualifications:
Professional, proactive, self-starter, and organized.
Prior experience in an office support role (1-3 years).
Intermediate Quick Books, MS Excel, Word, and Outlook skills.
computer skills in MS Office to include Outlook, Excel, Word, Construction industry experience is highly desired.
However, we are willing to train for the right candidate.
Strong problem-solving skills.
Strong communication & customer service skills Strong attention to detail and follow-up Organized and proven ability to meet deadlines.
Ability to multi-task effectively Desire to learn and take on new tasks as needed.
About Video Inspection Specialists:
Initially founded in 1978, Video Inspection Specialists has served the Underground Infrastructure Industry for over forty years.
VIS was one of the first to bring the value of CCTV pipeline inspections to Municipalities, Pipeline Contractors, Consulting Engineers, and Utilities across California's Central Valley.
Today we have grown into a full-service pipeline cleaning and rehabilitation company.
Our get it done attitude and commitment to delivering unparalleled service and support continues to fuel our growth.
We work together to meet the needs of our customers.
We value our people and encourage their development.
Benefits:
Medical, Dental, Vision and Life Insurance Paid vacation, holiday, and sick days 401(k) with employer match Job Type:
Full Time Monday through Friday in our Madera, CA office.
Pay:
$17.
00 - $22.
00 Per Hour Job Type:
Full-time Pay:
$17.
00 - $23.
00 per hour
Benefits:
401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Vision insurance Schedule:
8 hour shift Ability to commute/relocate:
Madera, CA 93636:
Reliably commute or planning to relocate before starting work (Required) Education:
High school or equivalent (Preferred)
Experience:
Administrative:
1 year (Preferred) AP / AR:
1 year (Preferred) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
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